This privacy policy was set on February 19, 2026.
The Equal Pay Agency aims to ensure the reliability, confidentiality and security of personal data processed within it. The Equal Pay Agency's privacy policy is set in accordance with the Act on the Protection of Personal Data and the Processing of Personal Data No. 90/2018 (the Privacy Act). The purpose of this privacy policy is to provide information about how and why personal data is collected, on what legal basis and how it is handled and processed.
Personal data for the purposes of this policy is any information relating to an identified or identifiable natural person, i.e. information which can be directly or indirectly attributed to a specific natural person. Non-personally identifiable data is not considered personal data. Processing of personal data refers to any operation or set of operations which is performed on personal data, whether or not by automated means, such as collection, recording, storage or erasure.
The purpose of the Equal Pay Office is to support municipalities and, where appropriate, other parties in implementing wage setting with the goal of equal pay, including through job evaluation, education, consulting and the development of job evaluation, analysis and assessment tools. This activity involves the processing of information that may be considered personal data.
The Equal Pay Agency processes personal data that is necessary to fulfill its purpose of promoting equal pay, developing analysis and assessment tools, providing advice and education, conducting job evaluations and job classifications, and to answer inquiries and handle matters received by it. The processing of personal data may, for example, concern:
Personal information is primarily collected from third parties, i.e. employees, employer representatives and trade unions.
This includes:
The purpose of processing personal data at the Equal Pay Office is as follows:
The processing of personal data by the Equal Opportunities Agency is primarily based on processing agreements on behalf of controllers who are considered public bodies. It concerns the fulfillment of these agreements and other obligations arising from services to them, whose websites can be seen at the bottom of this page . Processing is also based on applications from individuals for job evaluation or re-evaluation of consent, cf. point 1. 1. paragraph. Article 9. Act No. 90/2018.
The Equal Pay Agency shares personal information when it is necessary to achieve the purpose of the processing. The purpose for which personal information is shared varies depending on the nature of the processing:
Job Evaluation Project Office
Personal information is shared with representatives of employees and employers on the job evaluation committees of the City of Reykjavík and the Federation of Icelandic Municipalities and Trade Unions. The committees are: the City of Reykjavík Job Evaluation Committee, the Job Evaluation Executive Committee and the Professional Board of Job Evaluation.
Project on the development of the Icelandic Teachers' Association's evaluation system
Personal information may be shared with representatives of employees and employers in the professional board on the development of a valuation system for the work of members within the Icelandic Teachers' Union.
Project on the development of the state valuation system
Personal information may be shared with representatives of employees and employers on a professional board for the development of a valuation system for jobs in the state.
Processors and subprocessors
The Equal Employment Opportunity Agency may use the services of external processors (eg computer systems services) who process personal data on its behalf. Written processing agreements are concluded with such parties to ensure that they meet appropriate security and privacy requirements.
The Equal Pay Office processes personal data about employees in order to be able to pay them wages and ensure their rights based on collective agreements and labor legislation. Certain information is necessary to be able to pay wages, such as contact information, salary group, time registrations, tax brackets, union membership, bank information, pension fund information, information about attendance and debts to the Treasury collector. In addition, the actions of employees in the office's case file are recorded in the action file.
The above information may be processed where it is necessary to perform an employment contract, according to point 2 of the first paragraph of Article 9 of Act No. 90/2018. When it comes to processing information about absences due to illness, maternity leave and other matters related to statutory rights of employees, the processing is based on a legal obligation incumbent on the controller, cf. point 3 of the first paragraph of Article 9 of Act No. 90/2018, cf. also point 2 of the first paragraph of Article 11 of the same Act on conditions for processing sensitive personal data. When it comes to processing information about job applicants, it is based on their consent, cf. point 1 of Article 9 of Act No. 90/2018.
The Equal Pay Agency does not store personal data outside the EEA. The Equal Pay Agency does not share personal data with third parties located outside the EEA except on the basis of legal authority, administrative orders, court orders, a written processing agreement or the consent of the data subject.
The Equal Pay Agency is a party required to hand over data pursuant to Act No. 77/2014 on Public Archives. The personal data processed by the Equal Pay Agency is therefore generally handed over to the National Archives of Iceland after a certain period of time in accordance with the provisions of the Act and the rules set by the National Archives of Iceland. Documents in the custody of the Equal Pay Agency are generally handed over to the National Archives of Iceland after 30 years, while documents and other data in electronic form are handed over to the National Archives of Iceland after they have reached the age of five years, in accordance with the first paragraph of Article 15 of the Act on Public Archives.
The Equal Pay Agency safeguards the security of personal data through appropriate technical and organizational measures, including the aim of preventing human error, theft, fraud or other misuse of information. The staff of the Equal Pay Agency, as well as all contractors and third parties involved in the processing of personal data on its behalf, are informed of their obligation to maintain confidentiality and ensure the security of personal data upon commencement of work. This obligation of confidentiality and non-disclosure is based on the right to privacy pursuant to the 1st paragraph of Article 71 of the Constitution of the Republic of Iceland No. 33/1944 and Article 228 of the General Penal Code No. 19/1940. It is also based on the Act on the Protection of Personal Data and the Processing of Personal Data No. 90/2018.
Data subjects have the right to be informed about which personal data about them is processed by the Equal Pay Agency, as well as access to their own personal data held by the Equal Pay Agency. They have the right to withdraw their consent for the processing of personal data based on consent at any time, but the withdrawal of consent does not affect the processing that has already been carried out on the basis of that consent. They also have the right to request that the processing of personal data about them be corrected, erased or restricted, or to object to such processing. However, the aforementioned rights may be subject to limitations in applicable laws and regulations, such as the provisions of Act No. 77/2014 on public archives, as applicable. Data subjects have the right to information about the origin of personal data that is not obtained from them.
If registered individuals wish to receive further information about or exercise the above-mentioned rights, they are advised to contact a representative of the Equal Pay Office at personuvernd@jafnlaunastofa.is or by telephone at 415-4990.
Data subjects have the right to lodge a complaint with the competent supervisory authority, the Icelandic Data Protection Authority, if they believe that the Equal Pay Agency has not respected their rights when processing personal data.
Inquiries regarding the processing of personal data can be submitted to the Equal Pay Office by contacting the Equal Pay Office contact personuvernd@jafnlaunastofa.is. You can also call us at 415-4990.
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The Privacy Policy is reviewed regularly and may be amended due to changes in legislation, the operations of the Equal Pay Office or for other reasons that may require it. Amendments will take effect upon publication of the updated policy on the Equal Pay Office website, jafnlaunastofa.is.
This privacy policy was established on February 19, 2026.
